IIT Bombay Website has the following types of content, and its approval hierarchy for publication in the web.
Who can Submit Info?
Who Approves ?
Basic Page, Article
A static information page about the general activities of the Institute, organised within the Site Map
Deputy Registrars, HoDs, Deans
Registrar, Deputy Directors, Director as appropriate.
A short article or a press release of immediate relevance
Upcoming Academic/Social event
A detailed account of a recent News or Event
Honorary Awards given to Faculty, Staff, and Students
Faculty and Staff job advertisements
Admin-1, Admin-2 Staff
Admin-2, MM Staff, Estate Office Staff
Beautiful and representative photographs of IITB and related activities
PDF copy of the Institute Annual Report
Soft copies of replies to RTI queries
Translation of the above content where applicable
Hindi Cell Staff
For generic variable content three categories (roles) of people will be identified, who will create and moderate the information that is published. The persons identified to act in each role need to be approved by the respective heads of department/division/section. The webmaster will then assign the roles against their LDAP ID. The following chart summarises the flow of the document through various states and who is authorised to change the states.
Who are they ?
What information can they Moderate ?
Students or staff identified by the respective heads of department, section, or division. They need to have a reasonable command over the English language, and can express in it clearly. They lookout for information related to a News worthy item, Event, or photographs. and upload it.
They cannot moderate, but only create fresh information either in a ‘Draft’ state or submit it for ‘Review’.
Permanent senior staff or faculty identified by the respective heads of department, section, or division. They will need an excellent command in English and need to have a broad perspective of the appropriateness of the information being put up.
They have to ‘Review’ the contents, carry out minor edits if required and keep it in ‘Copy Edited’ state ready for publication. They can also send it back to ‘Draft’ state if it requires major changes from the ‘Content Creator’
PRO or the Webmaster or the Design Expert (as appropriate for the type of content)
They usually accept all ‘Copy Edited’ content, after ensuring general guidelines of publication and branding are followed. On rare occasions, the articles can be sent back to the ‘Review’ stage for the ‘Content Editor’ to have a relook.
An Editor can view the contents created by all Creators, not necessarily in their own department. Therefore the creators are requested to send a link by email to the Editor of their division requesting them to approve the ‘Review’.
Similarly if at all an article is sent back to ‘Review’ by the Publisher, they need to send an email informing them of the requirement of a change.